Procrastination is a huge stumbling block to success. Here’s how to overcome procrastination and start being super productive…
How’s your to do list looking right now?
Let me take a guess… there are some things there that have been on it a loooong time… and you somehow never quite get to them.
And let me make another guess… most of those things you’ve been procrastinating over are the very things that would really take your blogging business forward and help you be more successful…
Am I right?
Procrastination is one of THE BIGGEST stumbling blocks to success.
If you keep on procrastinating over those important, business-moving, success-driving tasks you’ll never get to where you want to be!
Tough love, I know, but it’s true.
If you keep on ignoring those tasks, they are not going to suddenly magically do themselves!
And it’s worth pointing out that procrastination takes many forms… one of the most dangerous is what I like to call ‘Active Procrastination’ – in other words procrastinating by doing something else that you kid yourself is more important / vitally urgent to do right now: unloading the dishwasher, tackling the ironing, cleaning the bathroom, social media, checking your emails, rewriting your to do list yet again…
Those tasks might be important… but (big BUT) they are all also forms of procrastination… and if you spend all your time doing those tasks, then you are not spending any time on actually moving your business forward… and getting to where you want to be!
So how do you stop putting the important stuff off and start being super productive? In this article I share 21 ways to beat procrastination, so you can stop spinning your wheels and start achieving your goals and being more successful!
1. Understand why you are procrastinating
The first step towards overcoming procrastination is to understand WHY you are procrastinating.
Start by taking a look at your to do list. What are the activities you procrastinate over? What are the activities that have been on your list a long time?
Ask yourself WHY you are procrastinating… Why are you not getting on and doing those tasks? Why have they been on your list for a long time?
The chances are the reason is something along the lines of overwhelm (it feels too big / too scary / you don’t have the skills) and/or a fear of failure.
But it could also be down to delayed gratification issues. It can be really hard to motivate yourself to do something that’s hard, daunting or a little bit boring, when you know that the payoff won’t be for several months or even years.
The problem of delayed gratification is the reason why so many new year’s resolutions to ‘be more healthy’ or ‘exercise more’ fail each year – in the moment, exercise seems hard and boring and the payoff seems intangible and far off.
And it’s the same with blogging. You know that consistently creating lots of high quality, keyword-researched blog posts / getting to grips with email marketing / creating your first digital product will lead to more money in the future… but right now the task facing you seems hard / daunting / boring.
Of course, it’s possible the reason you are procrastinating is that the item on your to do list is not all that important… in which case your best course of action is to delete it. The less ‘clutter’ you have on your to do list, the better you will be able to focus on the activities which really will drive your blog and business forward.
Understanding WHY you are procrastinating is key, as understanding the reasons behind your procrastination can really help you to identify HOW to stop.
2. Write it down
If I could give only one piece of advice for beating procrastination it would be this: write down everything you need to do and then plan exactly when you will do it.
Writing down everything (and I mean EVERYTHING) is a technique I learnt many years ago from David Allen’s brilliant productivity book Getting Things Done*. In it he explains that one of our biggest problems is we try to keep too much in our heads… thus cluttering up our brains so they don’t have any space to process.
Our brains are great processing tools but only if they are not already stuffed full of, as Allen puts it, ‘open loops’… things we know we need to do but haven’t got round to yet. Getting those things out of our heads and onto paper (or a spreadsheet, or an app!) frees our brains up to do what they are supposed to do: solve problems, connect dots, make decisions and form new ideas.
But simply writing everything down, is not enough… it leads to that very familiar scenario of the never-ending to do list. Just having one long list of EVERYTHING you need to do is one of the biggest causes of procrastination. That super long (and ever-lengthening) list is daunting, soul-destroying and usually results in you cherry picking the easy and the urgent… meaning those jobs you procrastinate over remain on your list and never ever get done.
So what is the solution?
The solution is actually very simple: plan exactly WHEN you will do everything. Group similar tasks together as a ‘project’ and then assign them a block of time on your calendar.
I like to do this at the beginning of each year. I take a look at all the things I have on my list and then assign each ‘project’ to a month, based on what I most want to get done that year. Anything that I can’t fit into the year, I either cross off my list entirely (planning a whole year gives you an incredible perspective on what’s really important) or I dump it in a tab on my goal setting spreadsheet called ‘Next Year’.
Assigning specific activities to a specific month means you only need to focus on a few things each month (much less daunting!) and also creates a bunch of mini deadlines throughout the year, meaning you are much more likely to get the important things done and much less likely to procrastinate.
I explain exactly how to do all this here >>> Goal Setting for bloggers
3. Write a better to do list
So, if that long, daunting, ever-lengthening ‘everything’ to do list is actually one of the causes of procrastination, should we ditch the whole concept of to do lists altogether?
Actually no. While it’s true that BAD to do lists cause procrastination, GOOD to do lists can be part of the solution.
The trick is not to work from a to do list of EVERYTHING but to create a to do list that’s just for TODAY, and to keep that to do list short and achievable.
Start by just focusing on this month. Assign each task you need to do this month (based on the monthly plan you created in the previous step, plus any essential regular activities that have to happen every month) to a specific week in the month.
Then focus just on this week and assign each task you have to do this week to a specific day. Finally write your to do list for today. Now all you have to do is focus on the small number of specific activities you need to do today and not on ‘all the things’ on your ‘everything’ to do list.
Having a short, achievable to do list to get through each day is much less stressful and daunting, but it’s also more focused and gives you less room to procrastinate (because there’s not a whole long list of ‘nicer’, ‘easier’ things you could do instead!)
Better still it gives each activity a subtle deadline… You know that if you don’t get today’s to do list done, you can’t just put it off until ‘tomorrow’ because tomorrow has its own specific set of activities… And all of this fits into the bigger picture that if you don’t get each day’s to do list done, you won’t achieve the goals you set for yourself at the beginning of the year… thus helping to overcome the ‘delayed gratification’ issues that are so often the cause of procrastination.
With a long list of ‘everything’ and a whole year stretching out in front of you, you can easily kid yourself that ‘there’s plenty of time if I leave this until tomorrow’… with a solid plan and daily to do lists, you are faced with the stark reality that that’s not actually true!
READ MORE >>> How to write an effective to do list
READ MORE >>> Daily, weekly and monthly blogging to do lists for bloggers
4. Write your to do list the night before
OK, you know that thing about ‘never go grocery shopping without a list’? (Because if you do, you’ll make much less healthy choices than if you write a meal plan / grocery list – because ‘you’ in the moment thinks about what you really want right now, whereas ‘you’ in advance thinks more big picture – about your future health!)
Well, the same logic applies to ‘to do’ lists. If you write your to do list in the morning, right before you start work, you’ll make decisions based on what you FEEL like in the moment. And that’s likely to be the easy/fun tasks, not the important-but-sightly-daunting tasks that would really move your business forward.
Worse still, writing your to do list immediately before starting work can be a procrastination opportunity in its own right… Hands up who has spent aaaaages writing a to do list as a way of avoiding actually starting work??? (Yep, I’ve been there too!).
Writing your to do list the night before gives you no room for frittering half the morning away ‘procrasti-planning’… It’s there, ready and waiting for you to hit the ground running first thing!
READ MORE >>> How to write an effective to do list
5. Plan in everything!
When the next task on your to do list is something you really, really don’t want to do, suddenly EVERYTHING ELSE looks more attractive… a really good example of this is housework and other household admin. When faced with a tough task, we suddenly convince ourselves that deep-cleaning the bathroom / defrosting the freezer / cleaning the hamster cage RIGHT NOW is essential … when in actual fact this is just a fancy form of procrastinating! (‘Active Procrastination’ strikes again!)
The solution? Plan in EVERYTHING… if you see a household task that needs doing, don’t let it derail your plan for today… instead plan it into your week. Better still, have a master plan / routine for when all your household jobs will get done… so when you see your bathroom needs a clean, you don’t immediately leap to it… because you know that’s on the schedule for Wednesday at 5pm (or whenever you’ve scheduled that task for!)
6. Don’t let ‘shiny new tasks’ derail your plan
But it’s not just household chores that can be used as a fancy form of procrastination… blogging related jobs can too… especially NEW to do list items.
In almost every day, new things we ‘need to do’ crop up. And our natural human instinct is to stop whatever we are currently doing and jump straight into the new thing… we kid ourselves that this is ‘essential’ or even ‘an emergency’… when really it’s our old friend Active Procrastination again.
We do it because our current task seems boring and tedious compared to the exciting new task that’s just cropped up… so we convince ourselves that it’s totally ok to jump onto that new task because it’s ‘urgent’ and must be done RIGHT NOW… when really, 99 times out of 100, it’s not – it’s just shiny object syndrome!
So, what’s the solution?
The solution is to never do a new task that crops up immediately. Instead draw a line under your main to do list and add anything new which crops up onto the BOTTOM of your to do list, under that line.
At the end of the day, make a decision about what to do about each of the things that you’ve added under the line: either do it there and then, add it to tomorrow’s to do list or plan it in for another time.
The brilliant thing about this technique (inspired by Mark Forster’s excellent book Do It Tomorrow*) is it gives you a bit of cooling off time to decide if a task is genuinely worth doing… When you look at those new tasks at the end of the day (when they can no longer be used as a procrastination tool!), they will almost certainly look less shiny and exciting. And you may decide that actually you don’t need to do them at all!
(Of course, if your new task is an actual emergency then you must deal with it immediately… if the school phones to say your kid is sick, you’re not going to put that at the bottom of your to do list! But be discerning… only jump straight on a task if it is a GENUINE emergency!)
7. Break big tasks down into smaller ones
We often procrastinate because we are overwhelmed or daunted by the task. One easy way to beat procrastination is to break big tasks down into smaller ones. For example, perhaps on your to do list you have ‘write blog post’. That can feel quite big and daunting… it can feel like ‘such a lot of work’ and so you put it off… and keep putting it off over and over again until suddenly a whole month (or more) has gone by, and you haven’t written a single blog post!
If that sounds like you, try this instead… Break that big ‘write blog post’ to do into a series of smaller tasks. For example:
- Write outline
- Research topic
- Write rough draft
- Edit rough draft
- Copy and paste into WordPress
- Format text with headings, bullets etc.
- Add photos
- Publish blog post
Then just challenge yourself to do the first item on that list. ‘Write blog post’ might seem daunting to you, but ‘Write outline’ seems much easier, so you are likely to feel less mental resistance. Once you’ve done that you can challenge yourself to do the next item on the list and so on.
Alternatively, you could schedule in each of these tasks for different times in the week. See this video for more on that >>> How to run a successful blog in 1 hour a day
8. Start your day with the hardest tasks
This is one of the best anti-procrastination tricks in the book! When you are writing your daily plan (the night before!) pick the task you are most likely to procrastinate over and put it first.
This technique is known as ‘eating the frog’ (from the book Eat That Frog* by Brian Tracy, which itself was inspired by a quote by Mark Twain).
The logic goes that, if you get the hardest task done first in the day, the rest of the day will (by definition) be easier. But it does more than that. It also gives you a tremendous feeling of accomplishment… which gives you a boost to your mood and productivity levels for the rest of the day.
It also works very well in tandem with the ‘Break big tasks down into smaller ones’ technique. Let’s say you have a big ‘to do’ on your master to do list which is to ‘finally do email marketing properly’. You could break that big and daunting task down into a series of smaller steps. For example:
- Research email marketing providers
- Set up an account
- Brainstorm freebie ideas
- Plan out first freebie
- Write text for freebie
- Design freebie
- Create sign up box for freebie
- Create welcome email to deliver freebie
- And so on…
And then you could plan to do one of those steps per day as the first thing you do each day. After only a few weeks you would have crossed a massive great big ‘frog’ off your list and feel a tremendous sense of accomplishment… (and you’ll have made a massive step forward in your business too!)
If you want to put this into practice, you might like to grab my 30 List Building Challenge… I’ve done the hard work of breaking that massive frog up into small bites… so all you have to do is schedule those tasks to be the first task of the day!
9. Multiple mini deadlines
If you are the type of person who doesn’t get down to a task until the 11th hour when the deadline is looming, this one is for you! Instead of leaving the whole task to the last minute, break it down into smaller sections and give every section its own deadline.
I like to do this with big projects, like creating online courses. Instead of just having one massive deadline of ‘launch course in first week of June’, I write myself a simple project plan, breaking that big task down into multiple mini-tasks and then giving each mini-task its own deadline.
When you have a big project, and the date is a long way off, it can FEEL like you have all the time in the world… which makes it super easy to procrastinate! But by taking the time to break down the task, estimate how long each sub-task will take and give each sub-task its own deadline, suddenly you realise you don’t have all the time in the world… and you need to get this sub-task you are working on right now done by its deadline or you won’t actually get the whole project done by the deadline.
10. Add deadlines to your to do list
We talked about creating a daily to do list earlier… Daily to do lists are a great way to beat procrastination… but they are not foolproof. When you start on the first item of the day, it can feel like you have endless time and, as a result, you (often without even realising it) take your time on the first few tasks of the day and run out of time to do the rest… this is another fancy form of procrastination!
To prevent yourself using the morning’s tasks as a way of procrastinating over the afternoon’s tasks, you can again harness the power of the mini-deadline! Estimate how long each task will take and give it its own deadline. That way when you start on Task 1, you won’t feel like you have loads of time to do it… your self-imposed deadline will focus your mind and make you work smarter and be more productive.
This is a practical response to the phenomenon known as Parkinson’s Law, which states that ‘work expands so as to fill the time available for its completion’… The problem is that when you have the whole day stretching out in front of you, it feels to your subconscious mind that you have ages to get your tasks done… and so you work more slowly. By giving yourself only a short time to do each task, you will find you get your tasks done much faster.
I have tested this out on myself numerous times and it is INSANE the difference adding mini-deadlines to my to do list makes… try it if you don’t believe me – I think you’ll be impressed!
11. Get real accountability
Another way to overcome procrastination to get an accountability partner.
This is not a bad idea, but there is a big problem with accountability partners… it’s not ‘real’ accountability. Your accountability partner might be a wonderful person and great at encouraging you not to procrastinate… but ultimately you know deep down that it doesn’t actually matter to your accountability partner if you miss your self-imposed (private) deadline…
To get REAL accountability you need to get PUBLIC with your deadlines… That could be telling your audience that you’ll be publishing a new post every Tuesday at 9am, advising your subscribers to expect a newsletter every Friday afternoon or announcing the launch date of your new course.
Now you have REAL accountability… and a REAL deadline… a seriously effective tool in the fight against procrastination!
12. The 10 minute rule
I use this one a lot and it’s a very effective tool in the fight against procrastination!
If you have a task on your to do list that you know you need to do but you just really don’t want to do it, tell yourself you only have to do 10 minutes of that task and then you can stop.
You should find that telling yourself you only have to do 10 minutes of a task massively reduces the amount of mental resistance towards that task… and what usually happens is once you get started you realise it wasn’t as awful as you thought it was going to be… and then you get into it and actually start to enjoy it!
But if you really don’t want to carry on after 10 minutes, that’s OK. You can stop… and you won’t feel like a failure because you did your 10 minutes (It’s important to actually allow yourself that option of stopping after 10 minutes, otherwise the technique won’t work!)
My best example for this is not actually related to blogging at all, but running… I always say, the hardest part about going for a run is getting out the door! So, if I’m feeling lots of mental resistance to going for a run, I say to myself ‘just do 10 minutes’… well a 10 minute run sounds a whole lot less daunting than a 30 minute or a 1 hour run… so instantly my mental resistance is reduced… 10 minutes isn’t too bad… I can do a 10 minute run!
Of course, once I’m out the door and actually running, I NEVER want to stop at 10 minutes and will often do much more than that… (in fact I once set out to do a 10 minute run and ended up doing 10 miles!)
You can turbocharge this technique too… If after your initial 10 minutes you feel like you want to give up, just challenge yourself to ‘another 10 minutes’ and continue doing that for as long as you can get away with (actually THIS is how I did that 10 mile run, by challenging myself to ‘just another 10 minutes’… for about 2 hours 😂🤣)
13. ‘Just write a draft’
A slight variation on the ’10 minute rule’ technique is one I like to call ‘Just write a draft’… and this one is especially useful with emails. I think most of us struggle with procrastination over writing difficult emails (I’m thinking here of replying to difficult emails in your inbox, but it could equally apply to writing your email newsletter!)
So what I do is I tell myself ‘I’m just going to write a draft… but I won’t send it today’. Of course, what happens, 99 times out of 100, is that, once I’ve written the draft, I’m perfectly happy to send it then and there… But if I’m not, I have that option to just save it to draft and then the next day I can work on it a bit more until I am happy enough to send it… But that almost never happens because my mental resistance is to the IDEA of sending the email, not the reality!
You can use this for any written task you find daunting and are likely to procrastinate over: blog posts, newsletters, social media posts… Take away the ‘scariness’ of actually sending/publishing the thing and task yourself simply with writing a first draft and you’ll almost certainly find your mental resistance to the task greatly reduces.
14. Why am I doing this?
Procrastination is a weird tension – you want to do it (otherwise why is it on your to do list?) but you don’t want to do it (hence the procrastination). One important question to ask yourself is ‘why is this on my to do list?’ Sometimes we procrastinate for good reason… because that task isn’t actually very important… If that’s the case… maybe it shouldn’t be on your to do list at all!
However, the opposite is often true… The task you are procrastinating over is a small step on the way to something you really want. Perhaps what you really want is to earn a full-time income from ads… You know that creating lots of high quality, well keyword-researched, well written content is one of the main tasks that will get you there… but you keep procrastinating over actually writing those blog posts!
When you are in that moment of procrastinating, remembering exactly WHY you are writing that blog post can be a really helpful tool to fight the urge to put it off until another day… You are not writing a blog post for the sake of it, you are writing a blog post because it’s a stepping stone towards your big goal of earning a full-time income from ads!
15. Create a vision board
But even a goal like ‘earn a good full-time income from my blog’ can be a bit intangible… to make it more tangible keep asking yourself WHY? And then turn those answers into a vision board!
Maybe you’d like to leave your current full-time job that you hate? Maybe you’d like to be able to buy a new car? Go on a luxury holiday? Move house? Or maybe your dream is to get a publishing deal or appear on TV…
Print out images of whatever you REALLY want, stick them on a board and position it near where you usually work. Now whenever you are tempted to procrastinate over a task that is a stepping stone towards that ultimate goal, glance up at your vision board and remind yourself what you are really working towards!
16. Don’t allow yourself to be distracted!
One of the big reasons why we procrastinate is because we convince ourselves something else is more important and we allow ourselves to get distracted by it.
And one of the biggest culprits is our phones! We live in a culture where (it seems) the phone is king and must take precedence over everything. But that’s really not true. Most people do not need to look at their phone every time it pings. Would anything really bad happen if you only checked your phone twice a day?
To stop your phone from being a way that you can procrastinate, turn off all but essential notifications, put it on silent and put it in another room while you are working. That way you can focus on the task in hand and not be tempted to ‘just quickly look at my phone’… AKA procrastinate!
And I know what some of you are thinking… ‘Oh but I really do need my phone on in case my kids’ school rings / my other half rings in an emergency / my elderly mother rings etc.’ If that is the case, there are things you can do to ensure that the people who really do need to contact you can contact you… I give them my landline number… but if that is not an option for you, you could give them a special ring tone and/or turn off all notifications except phone calls… and still put your phone in another room!
17. Use Netflix/Phone/Social Media/Email as a reward not a procrastination tool
Instead of allowing your phone / social media / email / Netflix etc. to be a procrastination tool… turn these things into rewards. For example, you could plan your day so that you do all the hard tasks (the kind you are likely to procrastinate over) in the morning. Then in the afternoon, and only once those tasks have been done, you do all your social media and emails and other easy tasks… And then, only once all your work is done, you are allowed to watch Netflix (or whatever your procrastination drug of choice is!)
18. Delegate / Automate
If there’s a task you really hate so much you are always procrastinating over it… consider delegating it or using a tool to automate it.
I’ll give you a couple of personal examples here… I used to hate scheduling social media… that whole thing of ‘filling up my queues’… it was a job I used to dread and procrastinate over until I was down to the last post in my queue.
It was such a tedious and monotonous job, I thought ‘surely there has to be a better way?’ so I researched automation options and came across CoSchedule*. This awesome tool will automatically reshare old evergreen social media posts on a schedule of your choosing. So now all I have to do is to create one of each type of social media message per blog post… and then CoSchedule will automatically add it to the back of the queue after each time it gets shared. No more ‘filling up my queues’ for me!
Another example is recipe videos. I had ‘do recipe videos’ (for my food blog Easy Peasy Foodie) on my to do list for the longest time. It was one of those jobs that I knew would be good for my ad income, but I ‘never quite got round to it’. So, eventually, I delegated it… which meant a big job was ticked off my to do list AND I got a better result than I would have achieved if I’d done it myself!
19. Done is better than perfect
Perfectionism is a big cause of procrastination… that feeling of wanting to get it right / not wanting to make a mistake or fail holds us back so often from actually getting on and doing it. Because we feel we won’t be able to do it perfectly or it might not work out, we don’t do it at all!
It’s sounds crazy but it happens all the time. Think about all the things that you procrastinate over… could it be perfectionism/fear of failure that’s stopping you from getting on with it?
If so, it’s time to change your mindset. Perfect is impossible. You’ll never attain ‘perfect’. Aim instead for ‘good enough’. ‘Good enough’ is infinitely more achievable and aiming for ‘good enough’ will help reduce your mental resistance to doing the task.
A good example here would be creating an online course… This might be something on your to do list that you procrastinate over because you feel you have to have ‘the perfect video equipment’ or ‘the perfect graphics’ or ‘the perfect sales page’… when in fact you don’t need to have any of those things to have a successful course. (I have 5 successful courses with a whole string of glowing testimonials and amazing success stories… and I don’t consider any one of those courses to be ‘perfect’… but what they are is ‘good enough’ to get great results for my students, and that’s all the need to be!)
Another thing you really need to do if you want to overcome procrastination is change your mindset towards failure… that phrase ‘you have to kiss a lot of frogs to find your prince’ is so true here. Behind almost every success story, you’ll find a string of failures… Successful people are usually successful because they keep trying stuff until they find something that works. People who don’t try stuff because they’re afraid they might fail are usually unsuccessful.
So that thing on your to do list you keep procrastinating over because you’re afraid you might fail… do it anyway! If you fail, you fail… no big deal… And keep on trying and failing until you get there!
20. Pebbles and sand
A big procrastination lie that we tell ourselves is ‘I just don’t have the time to do XYZ’. We feel we don’t have time to do the big important things because the everyday ‘essential’ tasks take up all of our time already.
This is rarely true!
Essentially what we are doing is using ‘not enough time’ as a procrastination tool. I mentioned Parkinson’s law earlier – the adage that ‘work expands so as to fill the time available for its completion’. And this comes into play here too.
If we prioritize the mundane, every day ‘essential’ tasks of blogging… like checking social media, answering emails, updating plugins and other basic routine admin, these tasks will expand to fill out our entire day and we will feel like there is no time to fit in the big important tasks (maybe for you that’s finally figuring out email marketing, creating an online course, getting to grips with SEO or doing affiliate marketing properly).
But do you know what? If you prioritize the big important tasks, those every day ‘essential’ tasks will somehow fit in around them.
If you’ve ever seen the pebbles and sand illustration, you’ll know exactly what I mean here… Basically, the illustration is that you have some large pebbles and some sand you want to fit into a glass jar. If you put the sand in first, there’s no room for the pebbles… but if you put the pebbles in first, THEN pour in the sand, the sand will somehow fit in around the pebbles.
Well, in this case, the pebbles are the big important tasks (the ones you are most likely to procrastinate over!) and the sand is the ‘essential’ everyday activities… Prioritize the everyday tasks and you’ll never have enough time for really important things. Prioritize the big important tasks and the rest will somehow fit in… try it if you don’t believe me, it really works!
21. Get over yourself and just do it!
OK tough love time 🙃 I can give you all the anti-procrastination strategies in the book, but at some point you are just going to have to get over yourself and get on with it!
Any goal worth having is going to involve some degree of hard work, dull repetitive tasks and daunting challenges. Remember YOU are in charge of YOUR life and you can CHOOSE to knuckle down and get on with it or you can CHOOSE to blame ‘lack of motivation’ and ‘I just can’t seem to make myself do it’ until the cows come home.
If you look at successful people in any field, you’ll find one thing in common: they didn’t allow themselves to give in to procrastination. (Note, I didn’t say ‘they weren’t tempted to procrastinate’ – everyone’s tempted to procrastinate… but successful people CHOOSE not to give in to that temptation!)
At the end of the day, you need to decide if the goal you want is worth the cost, and if it is, you just need to knuckle down and get on with it!
Over to you!
How do you overcome procrastination? Have you used any of the techniques I’ve outlined above successfully? Do you have any extra tips to add? Let me know in the comments below!
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